Created in 2009, ESSP is a young and dynamic company, a pan-European service provider, certified by EASA (the European Union Aviation Safety Agency) to deliver safety-critical services. Our mission is to operate and provide Communication, Navigation and Surveillance (CNS) services, among which the main one is the EGNOS service (the European Geostationary Navigation Overlay Service), on behalf of the EUSPA (the European Union Agency for the Space Programme).

ESSP Corporate Video: https://www.youtube.com/watch?v=ZkszX-ptzAY

ESSP Website career: https://www.essp-sas.eu/human-resources/careers/

We are looking for an Executive Assistant who will be in charge of assisting the CEO and the Management Team (support Units) in the organization and preparation of their work. She/He provides logistical support, carries out administrative tasks, and ensures coordination with the other assistants of the company. For these activities, we are looking for someone with at least 5 years of experience within a European/International context, with a very good level of English (minimum B2-C1).

Your main responsibilities/activities will be:

Executive Assistant’s main responsibilities:
- Carry out secretarial work (Calendar management, filing, travel and accommodation arrangements, phone scheduling, management of expenses reports, management of certain "corporate" purchases) for the CEO;
- Prepare, elaborate, and follow up on the tasks delegated by the CEO and/or the members of the Management team (support Units);
- Maintain contacts with external partners and providers;
- Write briefing notes, weekly and monthly reports for the CEO, and daily emails and letters;
- Organize, prepare and attend meetings. Draft the minutes of meetings;
- Upon request, translate documents;
- Organise events at local (Toulouse) and corporate levels;
- May receive and transmit information to internal and external contacts of the CEO and/or members of the Management team;
- Act as the point of contact and assist the operational steering committees of the B612 building (communication and technical issues);
- Make occasional trips, participate in seminars and trade shows;
- Be in contact with the ESSP assistants and ensure weekly coordination (Procedure and follow-up of subcontractors, GENIUS (project management tool) control, and travels of the staff);
- Be in relation with the ESSP Communication Officer, Communication Assistant, and assist them in certain internal communication actions (Newsletters, KIT content and update, etc.);
- Manage the ESSP mobile phone fleet;
- Provide user support for Notilus (travel and expense reports).

For the Project Control Office on the Genius Tool:
- Manage timesheets and delegations, train newcomers;
- Manage flows (profile creation, deactivation of profiles in case of departure…);
- Lead Payroll Records (ODP);
- Be the level 1 support to users for timesheet management.

Profile:

Generic Skills:
- Autonomy/proactivity
- Ability to work in a team environment
- Very good level of English (B2-C1) – CEFR

Specific Skills:
- Discretion and confidentiality
- Outstanding organizational and time management skills
- Good verbal and written communication skills
- Adaptability, flexibility, availability
- Good MS Office knowledge
- Flawless presentation and communication skills
- Ethically correct attitude

Job Specifications:

- 2 to 3 years Bachelor's degree in administration
- 5 years of experience within a European/international context

Please send your application file only by e-mail to the following address: recrut@essp-sas.eu

Job Location: Toulouse (France)

Type of Contract: Full time - Permanent Contract

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ESSP is committed to cultural diversity, gender equality and the employment of disabled workers.