May 13, 2022

HR Assistant– F/M

ESSP, a private company with 7 major European Air Navigation Service Providers as shareholders, manages the operation and supports the adoption of the European Satellite Based Augmentation System to GPS: EGNOS.

ESSP Corporate Video:

The adoption of this service is rapidly growing given it allows correcting the GPS signal and offers enhanced features with accurate positioning and integrity within safety-of-life services context such as public transportation.

ESSP Website:

If you are rigorous and organized with a good level of English and proficiency in Human Resources administrative management and payroll with 2 years of experience, then this position is for you!

By joining us, you will contribute to the management of HR topics of the company by providing support to the HR team for activities related to the administrative management of the company’s personnel, in compliance with applicable legal and regulatory provisions.

Main responsibilities/activities:

HR Management:
- Manage personnel files (hiring/departure, medical check-ups, health insurance, etc.),
- Follow-up of administrative files and agreements/contracts with schools;
- Manage the welcome process for newcomers and its’ updates;
- Monitor working time, absences and associated reporting
- Update of personnel files;
- Make sure statutory obligations, company and labour agreements are applied;

- Calculate variable items (bonuses, tickets restaurants, etc.);
- Provide and control variables items: absences, variables items, social security allowance; life insurance, saving plan contribution etc..
- Ensure consistency between the absence management tool and timesheets;
- Control payslips and final settlements;
- Ensure the application of legal evolutions.

- Organize training actions; administrative follow-up of training files (registrations, agreements, attendance, training evaluation follow-up, etc.), Interface with training organizations;
- Ensure the financial monitoring of the training plan;
- Update training catalogue.

- Manage external/internal call for applications;
- Monitor applications, feedbacks to candidates and associated reportings;
- Manage interface with local agencies and contribute to development of partnerships.

- Produce and monitor the monthly reporting tables;
- Prepare necessary presentations for the activity follow-up;
- Update the company’s Intranet with HR information/communications;
- May provide support for Health & Safety actions;
- Provide support to various HR development projects and department activities.


- Discretion and ability to keep information confidential
- Interpersonal skills
- Strong analytical and summarising abilities
- Available and ready to listen
- Rigour and organization
- Good knowledge of labour law
- Good knowledge of payroll regulations
- Good MS Office suite skills (especially on Excel)

Job Requirements:

Language: English (B2) and Spanish (bilingual – C1/C2) – CEFR.
Minimum presence required during payroll periods.
Available for occasional travels, especially to Toulouse.
HR Administration diploma (2 years of higher education).

Human Resources information:
- 1st interview is held by the direct manager of the position you applied for (technical interview)
- 2nd interview is held by HR department

Element of package of remuneration:
- Variable: bonuses based on objectives
- Teleworking: up to 3 days/week
- Health insurance, Life Insurance
- Saving plan
- Tickets Restaurant
- Sustainable Mobility Package: Home/Office travels reimbursement if car sharing or bicycling
- 29 holidays (for full time year)

Please send your application file only by e-mail to the following address:

Job Location: Madrid (Spain)

Type of Contract: Full time - Permanent Contract

PDF: Download

ESSP is committed to cultural diversity, gender equality and the employment of disabled workers.