Human Resources Assistant – F/M
ESSP, a young and dynamic French company open to the world, is looking for a Human Resources Assistant for a permanent full-time contract in Toulouse.
Our team is gathers 120 highly qualified professionals of 10 nationalities working in an English-speaking environment. Our employees come from different backgrounds, from aeronautics to space, including engineering and telecommunications. This diversity is a major asset for the company, which allows us to adapt to new needs and challenges.
We are eager to provide the best quality services through safe and efficient operations and management systems. We are expanding and always on the lookout for new talent.
To find out more about us, we invite you to visit our website: https://www.essp-sas.eu/human-resources/careers/
If you are organized with a good level of English, good knowledge of the labour law and have at least 2 years of experience in HR administrative management and payroll, then this position is for you!
By joining us, you will be part of the ESSP’s Human Resources team composed of the Director and two Human Resources officers who would be delighted to welcome you in their team!
Manage personnel files (staff movements, medical visits, etc.);
Monitor student/temporary workers administrative files;
Manage the welcome process for newcomers;
Monitoring working time and associated reporting;
Responsible for updating personnel files;
Making sure statutory obligations, company and labour agreements are applied;
Manage job descriptions updates.
Calculate variable items and enter them into the payroll tool;
Ensure consistency between the absence management tool and timesheets;
Control payslips and final settlements;
Ensure the application of legal developments.
Manage external/internal call for applications and sourcing for potential candidates;
Monitor applications and manage the responses to the candidates
Organize training actions, ensure the administrative follow-up of training files;
Follow and organize Health & Safety trainings;
Ensure the financial monitoring of the training plan;
Make and follow OPCO’s training funding requests;
Interface with training organizations;
Update training catalogue.
Monitor the yearly appraisals campaigns on the internal management tool;
Collect and summarize the data collected in the yearly appraisals;
Manage and follow the annual Competency Management Tool Update campaigns.
Produce and monitor the monthly reporting tables;
Prepare necessary presentations for the activity follow-up;
Update the company’s Intranet with HR information/communications;
Provide support to various HR development projects and department activities.
These missions are carried out on the two perimeters of the company, namely Toulouse and Madrid.
strong analytical and summarising abilities
High level of English (B2-C1) – CECRL
Available and ready to listen
Rigour and organization
Discretion and ability to keep information confidential
Good knowledge of labour law
Good knowledge of payroll regulations
Good MS Office suite skills
Spanish would be a plus
Minimum attendance required during payroll periods
Available for occasional travels, especially to Madrid
At least 2 years of experience in Human Resources administrative management and payroll
HR Administration diploma (2 years of higher education)
Experience of projects in an international context (European)
50% of public transport costs
Sustainable Mobility Package
Bonus on objective
Please send your application file only by e-mail to the following address: email@example.com
Job Location: Toulouse (France)
Type of Contract: Full time/Permanent contract
ESSP is committed to cultural diversity, gender equality and the employment of disabled workers.