June 07, 2021

Human Resources Assistant – F/M

ESSP, a young and dynamic French company open to the world, is looking for a Human Resources Assistant for a permanent full-time contract in Toulouse.

Our team is gathers 120 highly qualified professionals of 10 nationalities working in an English-speaking environment. Our employees come from different backgrounds, from aeronautics to space, including engineering and telecommunications. This diversity is a major asset for the company, which allows us to adapt to new needs and challenges.

We are eager to provide the best quality services through safe and efficient operations and management systems. We are expanding and always on the lookout for new talent.

To find out more about us, we invite you to visit our website:

If you are organized with a good level of English, good knowledge of the labour law and have at least 2 years of experience in HR administrative management and payroll, then this position is for you!

By joining us, you will be part of the ESSP’s Human Resources team composed of the Director and two Human Resources officers who would be delighted to welcome you in their team!

Main responsibilities:

HR Management:

 Manage personnel files (staff movements, medical visits, etc.);
 Monitor student/temporary workers administrative files;
 Manage the welcome process for newcomers;
 Monitoring working time and associated reporting;
 Responsible for updating personnel files;
 Making sure statutory obligations, company and labour agreements are applied;
 Manage job descriptions updates.


 Calculate variable items and enter them into the payroll tool;
 Ensure consistency between the absence management tool and timesheets;
 Control payslips and final settlements;
 Ensure the application of legal developments.


 Manage external/internal call for applications and sourcing for potential candidates;
 Monitor applications and manage the responses to the candidates


 Organize training actions, ensure the administrative follow-up of training files;
 Follow and organize Health & Safety trainings;
 Ensure the financial monitoring of the training plan;
 Make and follow OPCO’s training funding requests;
 Interface with training organizations;
 Update training catalogue.

Yearly Appraisals:

 Monitor the yearly appraisals campaigns on the internal management tool;
 Collect and summarize the data collected in the yearly appraisals;
 Manage and follow the annual Competency Management Tool Update campaigns.


 Produce and monitor the monthly reporting tables;
 Prepare necessary presentations for the activity follow-up;
 Update the company’s Intranet with HR information/communications;
 Provide support to various HR development projects and department activities.

These missions are carried out on the two perimeters of the company, namely Toulouse and Madrid.


Generic Skills:

 Interpersonal skills
 strong analytical and summarising abilities
 High level of English (B2-C1) – CECRL
 Available and ready to listen
 Rigour and organization
 Discretion and ability to keep information confidential

Specific Skills:

 Good knowledge of labour law
 Good knowledge of payroll regulations
 Good MS Office suite skills
 Spanish would be a plus

Job Requirements:

 Minimum attendance required during payroll periods
 Available for occasional travels, especially to Madrid
 At least 2 years of experience in Human Resources administrative management and payroll
 HR Administration diploma (2 years of higher education)
 Experience of projects in an international context (European)


 Tickets Restaurants
 50% of public transport costs
 Sustainable Mobility Package
 Profit-sharing
 Bonus on objective
 Health Insurance

Please send your application file only by e-mail to the following address:

Job Location: Toulouse (France)

Type of Contract: Full time/Permanent contract

PDF: Download

ESSP is committed to cultural diversity, gender equality and the employment of disabled workers.